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ACCOUNTING ASSISTANT

Job Title:                    Accounting Assistant

Reports to:                 Accountant

FLSA Status:               Non-Exempt

Date Posted:                   March 9, 2010

Expiration Date:             April 9, 2010

DESCRIPTION:

The Accounting Assistant reports to the Accountant assuming accounting support and general clerical duties by his/her supervisor. Duties are inclusive of, but not limited to, the following:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Administrative Activities:

1. Utilization of SAGE/MIP accounting software for cutting Core Services checks; to add and maintain vendor files in MIP and office filing system;
2. Utilization of QuickBooks software to track and report client rental information and to assist Case Managers with information needed regarding clients;
3. Responsible for taking, transcribing, and distributing Finance Board minutes; contacting and sending monthly board packets for CFO;
4. Records cash receipts up to and including deposit at financial institution;
5. Copies accounts payable documentation and payroll distribution reports for month end billings;
6. Track billing amounts and match payment receipts for accounts receivable invoicing by program;
7. Contact person for resolution of issues regarding cash receipts and cash disbursements;
8. Take direction from and assist  the Accountant as directed;
9. Provide other clerical support to Finance/Accounting departmental staff;
10. Use time management techniques to achieve company goals and objectives timely and efficiently;
11. Maintain current and orderly alpha/numeric filing systems;
12. Proficient in Microsoft Word and Excel software applications;
13. Prioritize, multi-task, problem-solve, and take initiative to achieve goals;
14. Capable of working independently with minimal supervision;
15. Organize documents and workload by coordinating and disseminating document paper flow;
16. Distribute and track distribution of paychecks to employees; pulls payroll documentation from payroll reports necessary for Accountant to journal bi-weekly payroll;
17. Maintain confidentiality of employee, client and other information at all times;

Documentation:

1. Ensure timely completion of all relevant accounting documentation.
2. Collaborate with Accountant to develop and implement procedures for Accounting reporting.
3. Compile monthly, annual, and others reports as directed by the Accountant.

Supervision of Others:

1. None

EDUCATION and/or EXPERIENCE

Job-Related Background and Preparation:

1. Associates degree (A. A.) or equivalent from two year college or technical school; or at least two years job related experience and/or training.

SALARY RANGE:

Dependent upon qualifications.